Cheque issuing in today’s corporate environment may be a tricky thing to keep up with. Not only it is time consuming but stock keeping and manual record keeping of cheques issued is complex and prone to errors. Issuing duplications and other errors are also not uncommon.
Brithol Michcoma’s APIS - Advanced Payment Issuing System addresses all of these concerns. This system will maximize issuing security, staff production, reduce errors, ensure full record keeping and accountability, with a solid and tested combination of software and hardware.
APIS increases your bank cheque security due to its many security features. The issuing company logo is printed in colour with an ink jet printer directly into the bank cheque. Due to the characteristics of the ink in the printer, that effectively impregnates the cheque paper with ink, it is extremely difficult to remove the logo without damaging the bank cheque.
The value is protected by MICR font, the same font used for the personalization of most bank cheques. The value of the cheque will be automatically converted in text and printed in the designated area and the empty space after the text, will be filled with your logo to prevent any addition and / or alteration. The date, place of issue, beneficiary and value in text are also printed and small logos are placed to fill all empty spaces avoiding cheque tampering.
To ensure data correction, a beneficiary details are recorded in the system’s database and with the aid of a fast and efficient search tool the operator can choose from a drop list the specific beneficiary for that particular payment. Extra data like address, telephone number, e-mail and contact name can be recorded in the beneficiaries list.
Once the bank cheque is printed the same will be digitally recorded through a scanner at a speed of 4 seconds per cheque. Other details like cheque number, account number and bank code will be captured and recorded in the data base. Such data can at a later stage be used to find any payment either by beneficiary, value, date, cheque number, bank account number or bank code.
The cheque image will be stored using a compression system that will downsize it up to 10KB per cheque. The image can be seen or printed at any time and used as part of the system report, which will eliminate the time and cost associated with procedures like photocopying of bank cheques increasing dramatically its overall security.
APIS also allows you to test the quality of the cheque before sending it to the beneficiary. The operator has a chance to accept, reject, re-print or cancel the cheque in case an error occurred during the printing or issuing. However the system will send an email or an SMS (OPTIONAL) to defined people in the organization and will record the time and date of such actions taken by the operator. To avoid unauthorized access, the system uses biometric technology to verify user credentials and allow/deny specific system operations.
The system allows the issuing institution to send an SMS or email (OPTIONAL) informing the beneficiary that the cheque is ready for collection.
The software is extremely user friendly and is available in Portuguese, English and French, such as the operator instruction manual.